- Be accurate and timely on timesheets. The only way to really know how you’re performing on a project is through true time reporting. It also assists management in knowing when to hire and lends to greater accuracy in budgeting. Log every hour spent on a project – nothing less and nothing more
- Cut out distractions when barreling toward a deadline. If a few quiet, concentrated hours are what you need to finalize a deliverable or get something critical done: close email, put your phone on silent, block out time segments in your Outlook calendar, shut the door, or place a “do not enter” sign outside your cubicle.
- Stop at three. We have plenty of technology at our disposal, but that doesn’t mean we should hide behind it. And it is especially frustrating when the 12 people on the distribution list have something to say and hit “reply all.” If an email has exceeded three exchanges between all the recipients, it’s time to pick up the phone or meet to resolve the issue.
- Talk more. Speaking of technology and our reliance on it, why not make it a resolution to pick up the phone more and talk to clients, rather than use email? The same goes for your team members just down the hall. Take a walk and have a real project conversation.
- Use the tools. There are many software programs at our disposal purchased off the shelf, and there are several tools I’ve seen firms develop internally. In either case, the number of employees actually using these to their fullest is shockingly low. Learning something new is always a bit daunting but when used as intended, these tools have amazing payoffs. Take the time this year to learn exactly what your Deltek PM module does.
- Get paid for meetings. This industry generally dreads meetings and considers them a waste of time. Made more productive, resulting in a real deliverable or high level solution, meetings suddenly become work sessions of value. The client isn’t going to pay you or the others around the table to fiddle on an iPad while little is discussed or resolved.
- Assess maturity. This one is for firm principals. You cannot overlay or implement intricate or detailed new processes and hope things will turn out well. There are appropriate changes for every level of maturity, so before spearheading any firm-wide resolution this year on your project management system, assess where the program is in the first place.
PM Perspectives: Project management resolutions for 2012
Jan 27, 2012
About Zweig Group
Zweig Group, three times on the Inc. 500/5000 list, is the industry leader and premiere authority in AEC firm management and marketing, the go-to source for data and research, and the leading provider of customized learning and training. Zweig Group exists to help AEC firms succeed in a complicated and challenging marketplace through services that include: Mergers & Acquisitions, Strategic Planning, Valuation, Executive Search, Board of Director Services, Ownership Transition, Marketing & Branding, and Business Development Training. The firm has offices in Dallas and Fayetteville, Arkansas.